For Hire: Executive Assistant to the President
Position Description: Executive Assistant to the President
Organization: Institute for the American Worker (I4AW)
Location: Remote position; Preference toward candidates in Washington, D.C area (within 90 minutes driving distance)
Reports to: President
Salary range: $75k-$95k
About the Institute
The Institute for the American Worker (I4AW) is the premier conservative nonprofit public-policy organization focused on advancing federal labor policies that empower American workers and expand economic opportunity.
I4AW supports worker freedom through research, analysis and practical policy expertise, collaborating with policymakers, congressional offices, government officials, journalists, academics, advocates, and other leaders to ensure that workers’ interests, freedom, and economic opportunity remain at the center of America’s labor-policy debate.
We believe that American workers are thoughtful, responsible, and innovative when employers trust and empower them to do their jobs. I4AW puts this into practice by fostering a flexible work environment that rewards mutual respect and autonomy.
Position Summary:
I4AW is seeking an Executive Assistant to the President to join our remote team and play a critical role in supporting the President and the Institute’s work.
The Executive Assistant will work at the center of I4AW’s activities and events, helping the President navigate a demanding schedule of meetings with policymakers, congressional staff, media, donors, policy experts, and other influential stakeholders.
The right candidate will be highly organized, proactive, discreet, intellectually curious, and comfortable operating in the fast-moving world of Washington public policy. The Executive Assistant will need to understand not only how to manage a calendar and overflowing inbox, but why a particular meeting matters, when a request requires immediate attention, and how to make sure the President walks into every engagement fully prepared.
This is an excellent opportunity for someone who wants meaningful exposure to conservative public policy, government relations, and event planning while working closely with a senior policy leader. He or she will work well with the president partnering with him to clear obstacles and pave the way to success.
Key Responsibilities:
Executive Support
- Manage the President’s complex and dynamic calendar, while exercising judgment in prioritizing requests and allocating time among competing organizational priorities.
- Assist with the President’s email, helping to draft, edit, and coordinate correspondence and other written materials on behalf of the President, especially thankyous and meeting follow-up.
- Serve as a professional and effective liaison between the President and internal and external stakeholders.
- Anticipate the President’s needs and proactively address scheduling, logistical, and administrative matters, identifying and resolving overlapping conflicts.
- Prepare the President for meetings, briefings, and speaking engagements by coordinating with staff to compile relevant materials.
- Take notes for the president and track commitments, follow-up items, correspondence, and deadlines to ensure timely execution.
- Identify and implement improvements to systems and processes that increase the efficiency of the President’s office.
- Work as needed to support the Executive Vice President as part of the leadership team
- Update contacts and meeting notes
- Maintain the highest standards of discretion and confidentiality in handling sensitive information.
Events
- Support the planning and execution of I4AW events, including Capitol Hill briefings, policy roundtables, coalition fly-ins, receptions, and dinners.
- Coordinate with internal staff, outside vendors, venues, speakers, sponsors, and other stakeholders to ensure events are well organized and executed professionally.
- Contribute ideas for improving the Institute’s events and help develop processes that make future events more efficient and effective.
- Assist with event logistics, including invitations, guest lists, RSVPs, seating arrangements, run-of-show documents, speaker coordination, and briefing materials.
- Assist with outreach and follow-up communications to invited guests.
- Maintain event timelines and track outstanding responsibilities, deadlines, and follow-up items.
- provide occasional on-site support at I4AW events and be willing to help with setup, takedown, last minute errands, and cleanup.
Qualifications:
Required
- Full alignment with I4AW’s Principles of Worker Freedom
- 3–7 years of relevant professional experience, preferably supporting a senior executive. Exceptional candidates with less experience will be considered on a case-by-case basis.
- Exceptional organizational and time-management skills.
- Excellent writing, editing, and verbal communication skills.
- Demonstrated ability to manage multiple priorities, meet deadlines, and respond effectively to changing circumstances.
- Strong attention to detail and an exceptionally high standard of accuracy.
- Sound judgment and demonstrated ability to handle confidential and sensitive information.
- Professional maturity and the ability to interact effectively with senior policymakers, executives, journalists, donors, and other stakeholders.
- Strong proficiency with Microsoft Office.
- Ability to work under pressure in a fast-paced environment
Preferred
- Experience on Capitol Hill, in a federal agency, political organization, think tank, advocacy organization, trade association, nonprofit organization, or related institution.
- Experience coordinating meetings, policy briefings, hearings, media engagements, or other events.
- Experience/familiarity with a CRM database or data entry
- Comfortability using artificial intelligence to enhance productivity
This full-time position includes a benefits package with an employee-sponsored health care plan and 401k retirement account with employee match.
Interested candidates should submit a resume and cover letter explaining their interest in I4AW and this position to maryellen@i4aw.org.